The information below does not include information on handling hazardous
materials or hazardous wastes. These requirements are complex and extensive. Please contact
Cal/OSHA and Cal/EPA for information.
Cal/OSHA is concerned with safety.
Cal/EPA is concerned with
environmental impact. For further information, visit http://www.calepa.ca.gov/
Warning: You must check two lists to verify that your business does not handle toxic or
You must report all workplace fatalities and any serious accident, requiring 24 hours
hospitalization to Cal/OSHA immediately. This does not apply to injuries from highway accidents.
Unless your business is in the exempt list above, you must maintain a log
and summary of occupational illnesses and injuries. This log has three parts:
Log of each incident. Record any work related injury that involves loss of consciousness, restricted work activity, medical treatment beyond first aid,
days away from work or a job transfer.
Incident Report Within 7 days of the injury or illness, complete this form. It documents more details about
Annual Summary Complete this in January and post ONLY this report in February, March and April.
Do not post any other information because the other reports may contain confidential medical information.
ALL businesses must post the Annual Summary in February, March and April of each year, even if there were no work-related injuries or illnesses.
3 Free Safety Management Tools
You can create a safety plan, track lost-time accidents, and keep the required OSHA records with three
Cal/OSHA offers a free On-Site Consultation to help identify and correct safety
or health hazards and to develop an accident prevention program. Businesses will NOT
be fined if problems are found. You are not required to comply with their recommendations
unless they identify a clearly dangerous problem. For more information, visit
or call Cal/OSHA Consultation at (800)963-9424.
Any business handling asbestos must be registered with Cal/OSHA.
Proposition 65 requirements
Cal/OSHA does not enforce Proposition 65 toxic labeling requirements. For information,
see Proposition 65.
Earned income credit is a federal program to assist low income working adults. Parents with children who
qualify for the program receive a tax credit with each paycheck. People without children who qualify (and are over 25) can receive a
tax credit with their annual 1040 tax return.
To qualify, all participants must:
Have earned income (be working and receive a W-2). Nontaxable military pay, workfare payments, earnings while an inmate, or
disability insurance do not count as earned income.
Have a valid social security number
Cannot file married, filing separately
Cannot be a qualifying child of another person
Must be a U.S. citizen or resident alien all year
Cannot have investment income greater than $2,800 or foreign earned income
Have income that is less than:
1 qualifying child
2 qualifying children
More than 2 children
What to do
If an employee qualifies for earned income credit and has a child,
the employer should
contact the IRS at 800 829-1040. for information on how to provide the employee a tax credit with their paychecks.
If an employee qualifies, but has no child, the employee should contact the IRS at 800 829-1040. for information
on claiming the tax credit at year-end.
Leave some space on your walls...the government requires you to post the notices
included here. Before hanging them on your wall, read them and if you have questions, call the number on the poster or the office listed below.
Federal Equal Employment Opportunity is the Law Poster
Guarantees fair employment for handicapped workers and Vietnam veterans, and prohibits
discrimination due to age (40 or older), sex, racial or national origin.
California Harassment or Discrimination in Employment is Prohibited Poster
Prohibits harrassment, discrimination in age (40 years or older), sex, race,
religion, national origin, physical or mental disability (including AIDS),
marital status or denial of family care leave.
Poster/Questions? Click here for the poster. For questions,
contact the California State Attorney General's Whistleblower Hotline at 1-800-952-5225.
California Family Rights Act Fact Sheet: Unpaid Family Leave
(50 employees or more) Allows employees to take unpaid leaves for a birth, adoption or serious illness within the family. Employers must
continue any employee benefits and in most cases, must reinstate the employee at the end of the leave. Please
read the fact sheet for specific details.
Rights of Employees who have, will or are serving in Military
Employers may not discriminate or retaliate against any employee who has, will or is serving in the military. If you offer health insurance coverage, employees have the right to continue the existing coverage for up to 24 months while in the military.
Poster (or notice given to employee)/Questions? Click here for the poster. For more information, visit or call (800) 336-4590.
Time Off for Voting
Employees may have up to two hour at the beginning or end of their regular work day to vote,
without loss of pay.
Human Trafficking Poster
Information to help people who have been trafficked for sexual or labor purposes must be posted by certain businesses in California:
You must post this in both English and Spanish.
Hotels, motels, and bed and breakfast inns
Any business with a permit to serve alcohol
Any sexually oriented business
Farm labor contractors
Job recruitment businesses
Body and massage therapists
English PosterSpanish Poster More information about this regulation.Transgender Rights Notice for California Employers
All California employers must post and comply with the information on this notice.
Transgender Rights NoticePolygraph Protection Poster
Generally excludes employers from requiring or requesting employees to take lie detector tests before or
Allows polygraph testing for
specific industries or where someone is reasonably suspected of workplace theft or embezzlement.